Overview:

• Enrichment Program sessions are weekly 90 minute from 6:00pm - 7:30pm
• Fall 2024 sessions begin on the week of 10/7/2024 and end on the week of 1/20/2025. There are NO make-up sessions.
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• EP sessions follow the Loudoun County Public School (LCPS) 2024-2025 academic calendar.  There will be no EP sessions on the LCPS holidays and any school closures announced by LCPS.
• All EP Instructors/coaches and EP Coordinators have been background-checked within past 12 months.

Registration:

• PTO Membership is required to get early access to Enrichment Programs. Early Registration window opens Sep 22, 2024 @ 9pm and ends Sep 28, 2024 @ 9pm.
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• To register during early registration window - you will need a Registration Access Code. The Registration Access Code will be included in the Paid PTO Membership registration confirmation email.  Additionally, SHMSPTO will email the registration access code to all PTO members as on Sep 22, 2024 just before 9pm.  Please remember to check your spam/junk folder. The tuition fees represent the total amount for the entire Fall 2024 semester.
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• General Registration opens on 9/29 @ 9:00pm through 10/4 @ 9:00pm. At least 5 students must enroll by the end of the general registration period for a program to be conducted.  Enrichment Programs with low registrations may need to be cancelled.
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• Late Registration opens on 10/4 @ 9:00pm through 10/11 @ 9:00pm. Late registration fee of $25 is charged. Tuition fees will not be prorated for any missed sessions due to the late start. Students registering late can start attending EP sessions the following week. No registrations are accepted once the Late Registration closes.

Withdrawal / Transfer / Refund:

• During the General Registration period, you may withdraw Enrichment Program registrations for a full refund or request transfer to another Enrichment Program.
• After the General Registration closes, you cannot withdraw from Enrichment Programs, but you may still request transfer to another Enrichment Program with late registration fee of $25 charged.
• After the Late Registration closes, you cannot withdraw or transfer Enrichment Program registrations.
• No refund will be issued for any missed EP sessions, no exceptions.
• Prorated refund will be automatically issued after the conclusion of the Fall season ONLY for the Enrichment Program sessions cancelled due to inclement weather related school closures.

Arrival:

• Grades 6-8 students will be expected to know the location of their Enrichment Program classrooms that are communicated in the welcome email from SHMSPTO.  Parents/Guardians are responsible for ensuring the students attend their registered EP sessions by dropping them at the front door of the school. Walkers/Bikers/Scooters etc are not permitted.

Dismissal and Pickup:

• Students will assemble near the main entrance foyer of the school by the Enrichment Program Onsite Coordinator. Parents/Authorized Individuals will enter through the main door, one at a time, by providing a government-issued photo ID and signing out their students. Plan to arrive early around 7:20pm to avoid delays with the sign out and pickup process
• Parking is available in the school parking lot or the bus loop.

Standards of Behavior:

• All students are expected to conform to regular classroom and school rules and regulations in order to ensure that all participating students in the Enrichment Program not only enjoy the experience but also feel safe and secure.
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• In the event a student engages in disruptive behaviors that the EP Instructor feels is inappropriate, the parent/guardian will be notified immediately. Should the parent/guardian need to be contacted a third time, the student may be removed from the remainder of the EP program. These behaviors include but are not limited to: inappropriate physical contact, blatant disrespect toward the Instructor or other students, refusal to follow instructions, use of inappropriate language, and destruction of property.
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• Certain behaviors will not be tolerated and may result in an immediate removal, including but not limited to: name calling, assault of any kind, verbal and nonverbal threats, and discriminatory statements or behaviors.
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• Parent/guardian will be charged $2/minute for any pickup delays beyond 7:40pm for a maximum amount of $30 for each incident. An invoice will be sent to the parent for late pickups. Failure to pay the late pickup fee before the student's next EP session will result in the student not being allowed into the next EP session. After a third occurrence of late pickup, the student will automatically be unenrolled from the remainder of the Enrichment Program.
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• The enforcement of the removal and unenrollment policies is at the sole discretion of SHMS PTO. No refunds will be provided for the sessions missed as a result of the removal or unenrollment.
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• Parents/Guardians are requested to keep their primary or cell phones ON when the EP sessions are in progress. The school clinic is closed during the Enrichment Programs. The EP Instructors and the EP Onsite Coordinators will contact the parents and the designated emergency contact using the phone numbers listed in the EP registration form should there be a need for an urgent contact. If necessary, the EP Instructors and the EP Onsite Coordinators will call 911.

• The EP Onsite Coordinators are parents who will assist the SHMS PTO Initiatives Team by supervising the Enrichment Program operations at the school.
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• The EP Onsite Coordinators act as the SHMS PTO representatives during the hours of the EP sessions (5:45pm - 7:45pm) and are responsible for the attendance management, pickup and dismissal administration.
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• If you are interested in volunteering or working as an EP Onsite Coordinator on any day of the week, please contact [email protected] to apply.

If you have any further questions regarding the SHMSPTO Enrichment Programs Initiative, please email the below listed SHMS PTO representatives. We attempt to answer all emails within one day. Please be patient and do not send multiple emails with the same questions.

Thank you for your consideration in registering for the SHMS PTO Enrichment Programs initiative. We look forward to seeing your students in the EP sessions.

Best Regards,

[email protected]
Initiatives Team


Please Note: The SHMS PTO Enrichment Programs (EPs) Initiative is not sponsored or endorsed by Stone Hill Middle School or Loudoun County Public Schools.  The EP Initiative is organized and run by the SHMS PTO.